.as amended April 21, 2002
1. PURPOSE: To promote deer and elk farming and represent members on industry issues in the states of Maine, New Hampshire, Vermont, Massachusetts, Connecticut, Rhode Island, and New York. Memberships from other states and provinces are welcome.
(A) By organizing and publicizing gatherings for educational purposes.
(B) By providing a conduit for information intended to educate and benefit members in the husbandry, handling, and welfare of deer and elk.
(C) By monitoring and working with legislative and regulatory agencies in the development of standards and regulations.
(D By educating the general public and consumers about the scope, diversity, and benefits of the deer and elk industry.
(E) By receiving and administering funds designated for the promotion of the deer and elk farming industry.
2. FINANCES: Operating revenues will be raised by annual dues from all members, which are due at the Annual Meeting. Operating revenue sources will also include, but are not limited to, fundraising events, gifts, contributions , and bequests.
(A) Dues amounts will be proposed by the executive board of the association and approved by a majority of a quorum of the membership. New members who join after January 1 will be considered paid until April of the following year.
(B) If dues are not paid by June 30, the member will be dropped from the membership list.
(C) These funds will be used for the costs of publication and postage of an association newsletter and other notices and correspondence, and all other costs associated with the operation and administration of the association and the pursuit of its goals. Other expenses that may arise can be approved by vote of the Board of Directors.
(D) The Board of Directors will accept grants and gifts for a restricted or otherwise designated purpose if such restriction is determined by the Board to be acceptable or otherwise conforms with these by-laws and any other guidelines established by the Board for such restricted gifts.
(E) The treasurer will present the financial statements at each Board of Directors meeting and to the members at the annual meeting of the organization.
3. QUORUM: A quorum will consist of the members present.
(A) At least two meetings will be held by the Board of Directors each year.
(B) An Annual Meeting will be held in April to hear reports from officers and committees and conduct elections and other business of the organization.
(C) Special Meetings-Membership: Special meetings of the members may be called by the President, the Board of Directors, or one-third (1/3) of the members entitled to be at such meeting, or by such other officers or proportions as may be provided in these By-Laws. Notice of the meeting shall specify date, time, and place in writing not more than sixty (60) days prior to the date of the meeting, but at least fifteen (15) days before the time set for such meeting. This notice shall list those items on the agenda for said meeting and the purpose for said meeting. No business shall be transacted at a special meeting except for that stated in the notice of the meeting.
(D) Special meetings - Directors: Any two board members may call a special meeting of the Board of Directors to be held within thirty days of such request.
(A) Board members must be members in good standing. The Board of Directors will be elected at the annual meeting by a majority of a quorum of the members for staggering three year terms from a list of eligible candidates supplied by the nominating committee. Eligibility requires that a candidate must own,
previously owned, or actively farm/ed
cervids, and a member of the association for at least one year. A minimum of one director will be in office from each of the four northern states (ME, NH, VT, NY).
(B) The board will be made up of not less than seven nor more than eleven members from whom a an executive committee made up of a president, 1st vice-president, 2nd vice-president, 3rd vice-president, secretary, and treasurer will be elected by the board at the meeting following the annual general meeting. The executive committee will have the powers of the board of directors and will act on their behalf between meetings as needed. Minutes of these actions shall be sent to the full board within fifteen days of their undertaking.
(C) Resignations: A director may resign at any time by giving written notice to the secretary or President who shall advise the board of such resignation. The resignation shall take effect upon the time specified or upon receipt. Acceptance is not necessary to make it effective.
Removal: Any individual director may be removed from office by the action of two-thirds (2/3) of the members at a membership meeting which has a quorum and for which notification of the consideration of the removal of a Director was given.
Vacancies: Vacancies occurring in any office shall be filled by the Board of Directors by majority vote with an appointee to serve until the next annual meeting of the organization.
6.COMMITTEES: The Board of Directors may designate one or more committees, the members of which shall be appointed by the board. Each committee shall fix its own rules governing the conduct of its activities, and shall make such reports of its activities to the Board of Directors as the Board may request.
7. MEMBERS-TERMINATION OR EXPULSION: Membership shall be terminated by death, voluntary withdrawal, expulsion, or failure to pay dues. Thereafter, all rights of the member in the organization shall cease. A member may be expelled by an affirmative vote of two-thirds (2/3) of the members present at a membership meeting which has a quorum and for which notification of the consideration of expulsion of a member was given.
8. CONFLICT OF INTEREST: Any possible conflict of interest on the part of any member of the Board, officer or employee of the organization, shall be disclosed in writing to the Board and made a matter of record through an annual procedure and also when the interest involves a specific issue before the Board. Where the transaction involving a board member, trustee or officer exceeds five hundred dollars ($500) but is less than five thousand dollars ($5,000) in a fiscal year, a two-thirds vote of the disinterested directors is required. Where the transaction involved exceeds five thousand dollars ($5,000) in a fiscal year, then a two-thirds vote of the disinterested directors and publication in the organization newsletter is required. The minutes of the meeting shall reflect that a disclosure was made, the abstention from voting, and the actual vote itself. Every new member of the Board will be advised of this policy upon entering the duties of his or her office, and shall sign a statement acknowledging understanding of and agreement to this policy.
9. CHANGES: These bylaws may be amended or changed by a two-thirds (2/3) vote of the members present. Notification of intent to amend the bylaws shall be sent to the membership at least fifteen days prior to the vote.